Issue - meetings
ALLOCATION OF SEATS ON COMMITTEES AND SUB-COMMITTEES, MEMBERSHIP OF FORUMS, PARTNERSHIPS, WORKING GROUPS, AND OUTSIDE ORGANISATIONS
Meeting: 16/05/2019 - Council (Item 14)
14 APPOINTMENT OF COMMITTEES AND WORKING GROUPS AND ELECTION OF CHAIRS AND VICE CHAIRS 
PDF 127 KB
The Director for Law and Governance and Monitoring Officer to submit a
report which requests that the Council consider and determine the allocation of seats on
(a)
proposals of the political groups for membership on each Committee and Working
Group for the period to the Annual Meeting in 2020;
(b)
proposals for appointments to Committees and
the Joint Staff Working Group for the period to the Annual Meeting in 2020;
(c) nominations for the positions of Chairs and
Vice Chairs of Committees for the period to the Annual Meeting in 2020;
(d) nominations for the membership of the Joint
Staff Working Group for the period to the Annual Meeting in 2020
(To follow)
Additional documents:
- Appendix A - Committee and Working Group Nominations 2019 20, item 14
PDF 56 KB
- Appendix B - Chairs and Vice Chairs - 2019 20, item 14
PDF 45 KB
Minutes:
The Leader stated
that the report presented set out the proposed membership of committees and the
working group including the Chairs and Vice Chairs. It incorporated the
allocations for both the Conservative Group and the Opposition Group; following
consultation with the Group Leaders. The membership allocations were worked out
in accordance with the political balance legislation which meant that the
proportion of Councillors across the Council were reflected in each committee
and the working group as set out at Appendix A.
Also included were nominations
for the Chairs and Vice Chairs at Appendix B.
He proposed the recommendations 2.1 to 2.5 as set out in the report.
Councillor Higgins seconded the motion and referred to the importance of scrutiny in the new governance arrangements and congratulated all appointees to their positions.
Councillor Evans stated that he had made a suggestion that at least one of the Chair and Vice Chair roles be allocated to the Opposition Group.
The Leader responded that the Cabinet system was inclusive and he promised to consult with all Members. He felt it was difficult to put new Councillors in positions of responsibility however the Conservatives had won the election with 22 seats and therefore would take the majority of leading roles on the Council.
Councillor Cumbers explained that she had 22 years experience on this Council and he had none and this was an inclusive Council which allowed all Members to be heard and she hoped that the Opposition Group would make a good contribution to scrutiny. She also felt surprised at the request for a Chair/Vice Chair role by a newly elected Councillor and that positions of authority should be earned.
Councillor Evans raised a point of order that he had served 20 years as a Borough Councillor at another authority. Therefore he had received extensive training and worked in a Leader and Cabinet model as the Leader of the Opposition and at that Council he had been fully engaged in the decision-making process and they did an excellent job together.
Councillor Cumbers responded that she had not meant he had ‘no experience’ but ‘no experience at this Council’.
On being put to the vote, the motion was carried.
RESOLVED that
(1)
the political balance calculation be approved as
set out at paragraph 3.6 of the report as follows :-
|
Group
Name |
No of Cllrs in group |
Percentage
across the
Council |
Allocation
of Seats over
4 Committees (38
seats) |
|
|
|
|
|
Decimal |
Rounded
no |
|
Conservative |
22 |
78.57% |
29.86 |
30 |
|
Opposition |
6 |
21.43% |
8.14 |
8 |
|
Totals |
28 |
100% |
38 seats |
38 seats |
(2)
the allocation of committee seats to political
groups be approved as set out in paragraph 3.7 of the report;
|
Group Name |
Audit
& Stand-ards |
Plann-ing
|
Scrutiny |
Employ- ment |
TOTAL 38 |
|
Conservative |
8 |
9 |
8 |
5 |
30 |
|
Opposition |
2 |
2 |
2 |
2 |
8 |
|
Totals |
10 |
11 |
10 |
7 |
38 |
(3) the political balance and allocation of seats to the Joint Staff Working Group be approved as set out at paragraph 3.8 of the report as ... view the full minutes text for item 14
Meeting: 15/05/2018 - Council (Item 13)
The Chief Executive
to submit a report which requests that the Council consider and determine the allocation of seats on
(a) the
proposals of the political groups for
membership on each Committee and Sub Committee for the period to the
Annual Meeting in 2019;
(b) the positions of Chairmen and Vice Chairmen
of
(c) membership of Forums, Partnerships and Working
Groups for the period to the Annual Meeting in 2019;
(d) appointments to Outside Organisations for the period to the
Annual Meeting in 2019.
Additional documents:
- App A - Committee Memberships - 2018 19, item 13
PDF 57 KB
- App B - Chairs - 2018 19, item 13
PDF 44 KB
- App C - Forums Partnerships & Working Groups 2018 19, item 13
PDF 74 KB
- App D - Outside Organisations 2018 19, item 13
PDF 47 KB
Minutes:
Members had before them the Chief Executive’s report with the appendices tabled at the meeting which asked the Council to note the allocation of seats on Committees and Sub-Committees in accordance with the political balance rules set out in the Local Government and Housing Act 1989, S15-17 (as amended) and receive nominations of Councillors to serve on each Committee and the Sub-Committees as well as appointments of Chairs and Vice Chairs, Forums, Partnerships, Working Groups, and Outside Organisations for the period to the Annual Meeting in 2019.
Councillor Orson moved the recommendations as set out in the Order Paper circulated at the meeting en bloc. The motion was seconded by Councillor Higgins who congratulated the chairs and vice-chairs, in particular Councillor Cumbers for her work as chair of the Governance Committee. Upon being put to the vote, the motion was carried.
RESOLVED: that
(1) the political balance percentages and number of seats allocated to each political group as set out in the table below be noted :-
|
Group |
No. of Councillors |
Percentage |
Allocation
of Seats over
7 Committees |
|
Conservative |
26 |
92.86% |
58.50 = 59 |
|
Single
Cllr (Ind) |
1 |
3.57% |
2.25 = 2 |
|
Single
Cllr (Lab) |
1 |
3.57% |
2.25 = 2 |
|
Totals |
28 |
100% |
63 seats |
(2) the allocation of Councillors to each Committee and Sub-Committee as set out below and the nominations as submitted by the Conservative Group Leader for the period to the Annual Meeting in 2019 be as follows :-
Appeals Committee: 5 Members
4 Conservative:
P. Cumbers
M.C.R. Graham MBE (Chair)
J. Hurrell
S. Lumley
1 Single Cllr:
E. Holmes
Corporate Committee: 10 Members
9 Conservative:
P. Cumbers
R de Burle
M. Glancy
L. Higgins (Vice Chair)
E. Hutchison
A. Pearson
J.T. Orson (Chair)
J.B. Rhodes
J. Wyatt
Single Cllr:
E. Holmes
Governance Committee: 10 Members
9 Conservative:
T. Bains
T. Beaken
P. Cumbers (Chair)
J. Douglas
P. Faulkner
M. Glancy
J. Illingworth
P. Posnett MBE
J. Simpson (Vice Chair)
Single Cllr:
M. Blase
People Committee: 10 Members
9 Conservative:
T. Beaken
R de Burle (Vice Chair)
P. Faulkner
M.C.R. Graham MBE
S. Lumley
A. Pearson (Chair)
P.M. Posnett MBE
M.R. Sheldon
D. Wright
Single Cllr:
M. Blase
Place Committee: 10 Members
9 Conservative:
T. Beaken
G.E. Botterill
R. de Burle
A. Freer-Jones (Vice Chair)
L. Higgins
E. Hutchison
M. Glancy
M.R. Sheldon (Chair)
J. Simpson
Single Cllr:
M. Blase
Planning Committee: 11 Members
10 Conservative:
P. Baguley
T. Bains
G.E. Botterill
P. Cumbers
P. Faulkner
M. Glancy
T. Greenow
J. Illingworth (Chair)
P.M. Posnett MBE (Vice Chair)
J.B. Rhodes
Single Cllr:
E. Holmes
Recruitment Committee: 7 Members
6 Conservative:
P. Cumbers
M. Glancy
L. Higgins (Vice Chair)
J. Illingworth
J.T. Orson
A. Pearson
Single Cllr:
E. Holmes
Licensing & Regulatory Committee: 10 Members
Political balance not required. 3 out of any of the 10 Members may take part in Licensing Sub-Committees and Licensing Panels.
Conservative:
P. Baguley (Vice Chair)
P. Cumbers
J. Douglas
P. Faulkner
A. Freer-Jones
T. Greenow
J. Hurrell
J. Simpson