Agenda item

The Head of Communities & Neighbourhoods to present a discussion and decision paper outlining the current status of the 3 main clubs operating from the King Edward VII site.

The Head of Communities and Neighbourhoods presented a discussion and decision paper outlining the current status of the 3 main clubs operating from the King Edward VII site.

 

It was decided to take each club separately to allow the Chair and Councillor Glancy to leave before the Tennis Club was discussed.

 

The Head of Communities and Neighbourhoods gave a brief over view of the Melton Town Football Club section of the report noting that Tranche 1 of the plan has now been fully paid allowing the club to move on to Tranche 2.

 

The Head of Communities and Neighbourhoods noted that the Key Decisions of the report would be regarded as the recommendations, the key area being around the difficulty the Football Club have in paying their rent in the first 3 years.

 

The Strategic Director noted that the Football club had undertaken work and repairs of £2.6k in 2016/17; this work would have been Melton Borough Councils (MBC) work to pay for, so potentially the Club have already paid for the rent for 2016/17.

 

It was also stated that the Members should think about the potential a high standard football team could have in regards to bring to Melton e.g. other income ventures and sponsorships.

 

The work done by the Club could lead a significant grant from the FA to build a stadium, noting this stadium would always be there even if the club was to finish.

 

A Member noted that it was concerning that they were struggling at the start of a 21 year agreement to which the Head of Communities and Neighbourhoods stated that MBC have only asked for 2 years to start to see what their wider development looks like and will be renegotiated after this.

 

A Member noted that they would like to have a report back addressing the issues.

 

A Member enquired as to whether it can be stated in the agreement that the club will not do anymore improvements that MBC should being completing, without authorisation. The Head of Communities and Neighbourhoods stated that yes this will be assured.

 

The Chair moved that the recommendations be approved. All members were in favour.

 

RESOLVED that

 

(1)  Members approve the request to waver rent for 2 years (2017/18 &2018/19)

(2)  Members took note that as part of any new development it will be necessary to renegotiate terms based on new facilities.

 

The Head of Communities and Neighbourhoods gave an overview of the Melton Mowbray Rugby Football Club section of the report noting that the Club have been paying £5k a year as well as maintaining the pitches which should have been MBC duty.

 

It was noted by some Members that they would like a report on the actual figures, the Strategic Director noted that in regards to needing to move on this quickly he would be happy to go through the details and figure in depth with members outside the meeting, if any further concerns were raised these could be brought back to the committee, however, the advanced discussions with the Rugby Club indicated that the final figure would be greater than what is currently being received.

 

It was noted that the Members would approve the recommendations and the Head of Communities and Neighbourhoods would bring back a report on figures.

 

The Chair proposed that the recommendations of the report be approved. All Members were in Favour.

 

RESOLVED that

 

(1)  Members delegate to the Strategic Director to agree the rental amount due from the rugby club for 2016/17 and 2017/18.

 

(2)  Members took note that as part of any new envelopment it will be necessary to renegotiate terms based on the facilities.

 

(3)  Members took note of each response to point 1-8 outlines in the report.

 

(4)  The Head of Communities & Neighbourhoods to bring back a report outlining the ‘rental’ agreement for the Melton Rugby Club.

 

 

The Chair and Councillor Glancy left the meeting at this point.

 

The Head of Communities and Neighbourhoods gave an overview of the Melton Mowbray Tennis Club section of the Report.

 

A Member noted they were in favour of the cabin but wanted to ensure that’s they had correct insurance in place for this. With another Member noting that they would like assurance the club would not come back in a year and claim Melton Borough Council should have paid for the cabin. The Head of Communities and Neighbourhoods sated that these terms are both stated within the agreement.

 

A Member noted that they would want a report on the full financial details, The Strategic director noted he would provide a briefing note as this is already agreed it was just to be noted by Members.

 

The Vice Chair moved that the Recommendations be approved. All Members were in favour.

 

RESOLVED that

 

(1)  Members took note of the new agreement that takes the club up to the start of the new management contract.

 

(2)  Members took note that it will for the potential bidders to determine their own arrangement for the long term tennis provision on the site which will be part of their submission.

 

(3)  Members took note and approved that the cabin highlighted above is to be included in the 1 year agreement on appropriate terms as discussed by the working party.