Decisions

To enter into a Housing Supply Delivery Agreement (HSDA)

1.     To subscribe to the Housemark Benchmarking service for a period of three years from 2023/24 to 2025/26 inclusive, at a total cost of £13,755 plus VAT

1.     Authority to use a Contract Exemption as detailed below;

2.     Authority to award and enter into any necessary agreements with Idox Software Ltd.

1.     To approve the updated and refreshed Discretionary Payments Policy and the newly created Discretionary Council Tax Support Fund Policy.

Cabinet:

1.    NOTED the successful outcome from the Levelling Up Fund (LUF) bid.

2.    NOTED that in line with prior approvals and the bid submission, that, subject to Rutland County Council (RCC) approval, RCC will be the ‘Lead Authority’ and accountable body for the funding and endorse their acceptance of the required grant agreements with DHLUC.

3.    Subject to council approval of recommendation 4:

3.1. APPROVED entry into the necessary and relevant legal agreements with Rutland County Council to enable Melton Borough Council to access its share of the Levelling Up Fund.

3.2. APPROVED entry into an agreement with SMB Group to enable delivery of the theatre project as set out within the bid.

3.3.  DELEGATED authority to the Director for Corporate Services, in consultation with Portfolio Holder for Growth and Prosperity, to develop, finalise and sign any associated legal documentation in relation to the agreements set out in 2.3.1 and 2.3.2

3.4. DELEGATED authority to the Chief Executive, in consultation with the Leader of the Council, to agree any necessary amendments with DLUHC to enable the funding to be secured for Melton’s projects, should Rutland County Council be unable to fulfil the accountable body role.

3.5. NOTED that regular updates on progress on the LUF programme will be provided to the LUF Executive Board 

4.    RECOMMENDED to Council:

4.1. The acceptance of Melton’s proportion of the LUF funding and approval to enter the capital scheme for the Stockyard project totalling £11.1m to the capital programme for 2023/24 to enable its delivery.

4.2. The Approval to provide match funding of £1m through capital receipts, and if not possible, fund through borrowing.

4.3. That authority be delegated to the Director for Corporate Services to update the capital programme with the spend profile across the relevant financial years for the Stockyard project once the detailed budget plan has been prepared.

Cabinet:

1.    CONFIRMED commitment to delivery of the UKSPF Investment plan as previously submitted to Government.

2.    DELEGATED Authority to Director for Growth and Regeneration, in consultation with the Portfolio Holder for Growth and Prosperity, to authorise spend and undertake decisions, approvals and awards of contract that ensure continued delivery of the UKSPF programme in line with the investment plan. This is to include, not only council led projects, but also where funding needs to be released for delivery by a third party (via grants, commissioning, procurement of services etc).

3.    DELEGATED authority to Director for Growth and Regeneration, in consultation with the Portfolio Holder for Growth and Prosperity, to make amendments to the plan, as required, and to submit change requests to Govt, relating to the delivery of Melton’s UKSPF programme, in accordance with the requirements of the fund.

4.    DELEGATED authority to the Director for Growth and Regeneration, in consultation with the Portfolio holder for Growth and Prosperity, to agree and implement the Council’s Business Grant policy and to make any future amendments required to continue to deliver the UKSPF investment plan.

Cabinet:

1.    APPROVED the award of Community Grants in line with the Community Grants Policy as set out in the report and detailed in Appendix A.

2.    APPROVED utilisation of allocated UKSPF funding to support additional community grant allocations as detailed in Appendix A.

3.    DELEGATED to the Director for Housing and Communities, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to assess and award community grants for the one-off King’s Coronation Grants Scheme with the remaining Community Grants budget (£8,796)

Cabinet:

1.    APPROVED the freehold disposal of Cemetery Lodge in accordance with the Asset Disposal Policy.

2.    DELEGATED authority for the Director for Growth and Regeneration to finalise and effect the legal documentation in relation to the conditions of sale and transfer of the property.

Cabinet:

1.    NOTED the approach to preventing, assessing, and responding to damp and mould in the rented sector and action plan to further strengthen this approach.

2.    NOTED the positive compliance position in relation to damp and mould in Council Homes.

3.    APPROVED the damp and mould policy for Council Homes.

Cabinet:

1.    APPROVED a service leadership and collaboration arrangement between Harborough District Council and Melton Borough Council for delivery of Waste and Environmental Maintenance Services from 1st April 2023.

2.    DELEGATED authority to the Director for Housing and Communities, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to:

2.1      Determine and conclude the actions required to establish arrangements for a shared leadership post.

2.2      Review the shared leadership and collaboration arrangements for Waste and Environmental Maintenance Services within six months, to determine whether a shared approach is extended and to enter into required arrangements to enact this.

3.    APPROVED a service leadership and collaboration arrangement between Harborough District Council and Melton Borough Council for delivery of Regulatory Services from 1st April 2023.

4.    DELEGATED to the Director for Growth and Regeneration, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to:

4.1. Determine and conclude the actions required to establish arrangements for a shared leadership post and any subsequent reviews.

4.2. Agreed the terms of a reciprocal arrangement for mutual aid with Harborough District Council and record the same in a memorandum of understanding.

4.3. Amend the establishments as identified in section 9.10 of this report and undertake recruitment to resource the teams fully.

5.    NOTED the practical actions required to give lawful effect to the mutual aid arrangement.

Cabinet:

1.    APPROVED the Leisure Procurement Framework (Appendix A).

2.    DELEGATED authority to the Director for Housing and Communities, in consultation with the Portfolio holder for People and Communities, to make minor amendments to the leisure procurement framework and to finalise the associated procurement documentation.

3.    DELEGATED authority to the Director for Housing and Communities to commence a procurement process to seek a leisure operator for the Council’s Leisure Facilities from 1st April 2024.

To consider the Risk Management Update report and any action that is deemed necessary.

Cabinet:

NOTED the content of the report and the updated Strategic Risk Register and associated risk management action plan, as attached at Appendix A.

To award a contract for fire alarm upgrade and communal area re-wire at a sheltered housing scheme

1.     To award the contract for fire alarm upgrades to the preferred supplier through the EEM Framework

2.     To enter into any necessary documentation to effect the award

Cabinet:

1.    NOTED the actions completed to date to support communities with rising costs of living.

2.    ENDORSED the proposed actions for the next 3-6 months through a programme of work to mitigate the impacts of cost-of-living increases for households across the Borough.

3.    DELEGATED to the Director for Housing and Communities, in consultation with the Portfolio Holder for People and Communities, authority to finalise a scope and progress procurement and project management arrangements to enable enhanced access to household provisions across the borough through a mobile solution funded through the UK Shared Prosperity Fund. 

1.     Authority to agree terms to allow Galliford Try (Construction contractor for the development of the MMDR) to occupy 25 desk spaces within the Parkside Offices for an initial period of four months. In addition, Galliford Try will also be purchasing monthly car parking passes within the Burton Street and Mill Street Long Stay Car Parks.

2.     Authority to enter into any associated legal documentation to regularise the matter. In this instance a Licence Agreement will be entered into.

To approve the revised fees and charges for 2023/24

Authority to approve the fees and charges including any increases as outlined in the schedules in respect of:

·       Corporate Services

·       Growth & Regeneration

·       Housing & Communities