Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Earlier - Later

Decisions published

06/03/2023 - Planned Property Maintenance Works 2022 23 ref: 1234    Recommendations Approved

Decision Maker: Director for Growth and Regeneration

Decision published: 18/04/2023

Effective from: 06/03/2023

Decision:

 

1.    To award the contract for the 2022/23 Planned Property Maintenance (PPM)   works to Jeakins Weir via the Scape Minor Works Framework.

 

           The overall total value of the works is £161,925.

 

2.    To access the General Repairs and Maintenance Reserve to cover the short fall in funding of £43,000 for the works required in the various public car parks.

 

Lead officer: Rebecca Woolley


17/03/2023 - Housing Benchmarking Services via Housemark ref: 1214    Recommendations Approved

Decision Maker: Director for Housing and Communities

Decision published: 20/03/2023

Effective from: 17/03/2023

Decision:

1.     To subscribe to the Housemark Benchmarking service for a period of three years from 2023/24 to 2025/26 inclusive, at a total cost of £13,755 plus VAT


17/03/2023 - Housing Supply Delivery Agreement with Homes England ref: 1213    Recommendations Approved

Decision Maker: Director for Housing and Communities

Decision published: 20/03/2023

Effective from: 17/03/2023

Decision:

To enter into a Housing Supply Delivery Agreement (HSDA)

Lead officer: Tahir Majid


15/03/2023 - Contract Exemption - Licensing PA System ref: 1212    Recommendations Approved

Decision Maker: Director for Growth and Regeneration

Decision published: 15/03/2023

Effective from: 15/03/2023

Decision:

1.     Authority to use a Contract Exemption as detailed below;

 

2.     Authority to award and enter into any necessary agreements with Idox Software Ltd.


13/03/2023 - Council Tax Support Policy ref: 1211    Recommendations Approved

Decision Maker: Portfolio Holder for Communities, Health & Well-being

Decision published: 13/03/2023

Effective from: 17/03/2023

Decision:

1.     To approve the updated and refreshed Discretionary Payments Policy and the newly created Discretionary Council Tax Support Fund Policy.

Lead officer: David Scott


08/03/2023 - LEVELLING UP FUND ref: 1202    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 08/03/2023

Decision:

Cabinet:

1.    NOTED the successful outcome from the Levelling Up Fund (LUF) bid.

2.    NOTED that in line with prior approvals and the bid submission, that, subject to Rutland County Council (RCC) approval, RCC will be the ‘Lead Authority’ and accountable body for the funding and endorse their acceptance of the required grant agreements with DHLUC.

3.    Subject to council approval of recommendation 4:

3.1. APPROVED entry into the necessary and relevant legal agreements with Rutland County Council to enable Melton Borough Council to access its share of the Levelling Up Fund.

3.2. APPROVED entry into an agreement with SMB Group to enable delivery of the theatre project as set out within the bid.

3.3.  DELEGATED authority to the Director for Corporate Services, in consultation with Portfolio Holder for Growth and Prosperity, to develop, finalise and sign any associated legal documentation in relation to the agreements set out in 2.3.1 and 2.3.2

3.4. DELEGATED authority to the Chief Executive, in consultation with the Leader of the Council, to agree any necessary amendments with DLUHC to enable the funding to be secured for Melton’s projects, should Rutland County Council be unable to fulfil the accountable body role.

3.5. NOTED that regular updates on progress on the LUF programme will be provided to the LUF Executive Board 

4.    RECOMMENDED to Council:

4.1. The acceptance of Melton’s proportion of the LUF funding and approval to enter the capital scheme for the Stockyard project totalling £11.1m to the capital programme for 2023/24 to enable its delivery.

4.2. The Approval to provide match funding of £1m through capital receipts, and if not possible, fund through borrowing.

4.3. That authority be delegated to the Director for Corporate Services to update the capital programme with the spend profile across the relevant financial years for the Stockyard project once the detailed budget plan has been prepared.


08/03/2023 - UKSPF INVESTMENT PLAN UPDATE ref: 1205    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 08/03/2023

Decision:

Cabinet:

 

1.    CONFIRMED commitment to delivery of the UKSPF Investment plan as previously submitted to Government.

2.    DELEGATED Authority to Director for Growth and Regeneration, in consultation with the Portfolio Holder for Growth and Prosperity, to authorise spend and undertake decisions, approvals and awards of contract that ensure continued delivery of the UKSPF programme in line with the investment plan. This is to include, not only council led projects, but also where funding needs to be released for delivery by a third party (via grants, commissioning, procurement of services etc).

3.    DELEGATED authority to Director for Growth and Regeneration, in consultation with the Portfolio Holder for Growth and Prosperity, to make amendments to the plan, as required, and to submit change requests to Govt, relating to the delivery of Melton’s UKSPF programme, in accordance with the requirements of the fund.

4.    DELEGATED authority to the Director for Growth and Regeneration, in consultation with the Portfolio holder for Growth and Prosperity, to agree and implement the Council’s Business Grant policy and to make any future amendments required to continue to deliver the UKSPF investment plan.

Lead officer: Lee Byrne


08/03/2023 - ALLOCATION OF COMMUNITY GRANTS 2023/24 ref: 1204    Recommendations Approved

To allocate community grant funding.

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 16/03/2023

Decision:

Cabinet:

 

1.    APPROVED the award of Community Grants in line with the Community Grants Policy as set out in the report and detailed in Appendix A.

2.    APPROVED utilisation of allocated UKSPF funding to support additional community grant allocations as detailed in Appendix A.

3.    DELEGATED to the Director for Housing and Communities, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to assess and award community grants for the one-off King’s Coronation Grants Scheme with the remaining Community Grants budget (£8,796)

Lead officer: Aysha Rahman


08/03/2023 - DISPOSAL OF CEMETERY LODGE ref: 1203    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 16/03/2023

Decision:

Cabinet:

1.    APPROVED the freehold disposal of Cemetery Lodge in accordance with the Asset Disposal Policy.

2.    DELEGATED authority for the Director for Growth and Regeneration to finalise and effect the legal documentation in relation to the conditions of sale and transfer of the property.

 

Lead officer: Jiten Ravat


08/03/2023 - DAMP AND MOULD POLICY ref: 1199    Recommendations Approved

The Damp and Mould Policy is to be presented to the Cabinet.

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 08/03/2023

Decision:

Cabinet:

1.    NOTED the approach to preventing, assessing, and responding to damp and mould in the rented sector and action plan to further strengthen this approach.

2.    NOTED the positive compliance position in relation to damp and mould in Council Homes.

3.    APPROVED the damp and mould policy for Council Homes.

Lead officer: Christopher Flannery


08/03/2023 - SERVICE LEADERSHIP AND COLLABORATION - WASTE, ENVIRONMENTAL MAINTENANCE AND REGULATORY SERVICES ref: 1200    Recommendations Approved

To consider leadership and collaboration for waste and environmental maintenance services

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 08/03/2023

Decision:

Cabinet:

1.    APPROVED a service leadership and collaboration arrangement between Harborough District Council and Melton Borough Council for delivery of Waste and Environmental Maintenance Services from 1st April 2023.

 

2.    DELEGATED authority to the Director for Housing and Communities, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to:

2.1      Determine and conclude the actions required to establish arrangements for a shared leadership post.

2.2      Review the shared leadership and collaboration arrangements for Waste and Environmental Maintenance Services within six months, to determine whether a shared approach is extended and to enter into required arrangements to enact this.

 

3.    APPROVED a service leadership and collaboration arrangement between Harborough District Council and Melton Borough Council for delivery of Regulatory Services from 1st April 2023.

 

4.    DELEGATED to the Director for Growth and Regeneration, in consultation with the Portfolio Holder for Climate, Access and Engagement, authority to:

4.1. Determine and conclude the actions required to establish arrangements for a shared leadership post and any subsequent reviews.

4.2. Agreed the terms of a reciprocal arrangement for mutual aid with Harborough District Council and record the same in a memorandum of understanding.

4.3. Amend the establishments as identified in section 9.10 of this report and undertake recruitment to resource the teams fully.

 

5.    NOTED the practical actions required to give lawful effect to the mutual aid arrangement.

 

Lead officer: Michelle Howard


08/03/2023 - LEISURE PROCUREMENT ref: 1206    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 16/03/2023

Decision:

Cabinet:

1.    APPROVED the Leisure Procurement Framework (Appendix A).

2.    DELEGATED authority to the Director for Housing and Communities, in consultation with the Portfolio holder for People and Communities, to make minor amendments to the leisure procurement framework and to finalise the associated procurement documentation.

3.    DELEGATED authority to the Director for Housing and Communities to commence a procurement process to seek a leisure operator for the Council’s Leisure Facilities from 1st April 2024.

Lead officer: Lee Byrne


08/03/2023 - RISK MANAGEMENT UPDATE ref: 1201    Recommendations Approved

To consider the Risk Management Update report and any action that is deemed necessary.

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 10/03/2023

Effective from: 08/03/2023

Decision:

Cabinet:

 

NOTED the content of the report and the updated Strategic Risk Register and associated risk management action plan, as attached at Appendix A.

Lead officer: David Scott


09/03/2023 - Fire Alarm Upgrade & Communal Area Re-wire at Sheltered Housing Scheme ref: 1210    Recommendations Approved

To award a contract for fire alarm upgrade and communal area re-wire at a sheltered housing scheme

Decision Maker: Portfolio Holder for Corporate Finance, Property & Resources

Decision published: 09/03/2023

Effective from: 15/03/2023

Decision:

1.     To award the contract for fire alarm upgrades to the preferred supplier through the EEM Framework

 

2.     To enter into any necessary documentation to effect the award

Lead officer: Christopher Flannery


08/03/2023 - COST OF LIVING UPDATE ref: 1198    Recommendations Approved

To review the Cost of Living Quarterly Update

Decision Maker: Cabinet

Made at meeting: 08/03/2023 - Cabinet

Decision published: 08/03/2023

Effective from: 16/03/2023

Decision:

Cabinet:

1.    NOTED the actions completed to date to support communities with rising costs of living.

2.    ENDORSED the proposed actions for the next 3-6 months through a programme of work to mitigate the impacts of cost-of-living increases for households across the Borough.

3.    DELEGATED to the Director for Housing and Communities, in consultation with the Portfolio Holder for People and Communities, authority to finalise a scope and progress procurement and project management arrangements to enable enhanced access to household provisions across the borough through a mobile solution funded through the UK Shared Prosperity Fund. 

Lead officer: Michelle Howard


06/03/2023 - Licence agreement for Desk Space within Parkside Offices ref: 1209    Recommendations Approved

Decision Maker: Director for Growth and Regeneration

Decision published: 07/03/2023

Effective from: 06/03/2023

Decision:

1.     Authority to agree terms to allow Galliford Try (Construction contractor for the development of the MMDR) to occupy 25 desk spaces within the Parkside Offices for an initial period of four months. In addition, Galliford Try will also be purchasing monthly car parking passes within the Burton Street and Mill Street Long Stay Car Parks.

 

2.     Authority to enter into any associated legal documentation to regularise the matter. In this instance a Licence Agreement will be entered into.

 

Lead officer: Rebecca Woolley


03/03/2023 - Fees and Charges 2023/24 ref: 1208    Recommendations Approved

To approve the revised fees and charges for 2023/24

Decision Maker: Director for Corporate Services

Decision published: 06/03/2023

Effective from: 10/03/2023

Decision:

Authority to approve the fees and charges including any increases as outlined in the schedules in respect of:

 

·       Corporate Services

·       Growth & Regeneration

·       Housing & Communities

 

Lead officer: David Scott


 

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